How ERP Automation Reduced Dispatch Losses and Billing Errors in Mining Operations
A real-world ERP implementation that introduced weighbridge control, automated dispatch workflows, and audit-ready billing for a high-volume mining operation.
Background
The client operates a mining and mineral processing unit with continuous dispatch of raw and processed material. Daily operations involved multiple weighments, vehicle movements, and billing transactions.
Prior to ERP implementation, the entire dispatch and billing workflow depended heavily on manual entries and operator integrity.
The Challenge
- Duplicate and manipulated weighment entries
- Manual dispatch vouchers and billing preparation
- Material leakage during transit and dispatch
- Limited visibility into daily dispatch volumes
- High effort during audits and reconciliations
The ERP Solution
Positron Mining ERP introduced a controlled, rule-based dispatch workflow tightly integrated with the weighbridge system.
Each dispatch transaction was validated at the system level, eliminating manual overrides and unauthorized entries.
Key ERP Modules Implemented
- Weighbridge Integration
- Dispatch & Vehicle Movement Control
- Automated Billing
- Accounts & Compliance Reporting
Implementation Approach
The ERP was deployed in phases, starting with weighbridge integration and dispatch validation rules. Once stabilized, billing and accounting automation was introduced.
Operator permissions were tightly controlled, ensuring end-to-end transaction integrity from material dispatch to invoice generation.
Results & Operational Impact
- Dispatch losses reduced to industry benchmark levels
- Elimination of duplicate and manipulated weighments
- Faster dispatch turnaround times
- Automated billing with accurate reconciliation
- Improved audit readiness and compliance confidence
